20 MacBook Tips for Productivity!

In this article we'll go through MacBook productivity tips like how to quickly move files between folders and presenting your iPhone screen during meetings. Let's go!

Watch it in action

Tip #1 - Open with Default App

1. Select file > press CMD+I (or CTRL+I for Windows)
2. Under “Open with”, select the default app you want to use moving forward
3. Press “Change All”

Tip #2 - Show Path Bar & Status Bar

• Within Finder, click “View” from the menu tab
• Click “Show Path Bar” and “Show Status Bar”

This lets you see exactly where you are in the file management hierarchy and how much storage you have left!

Tip #3 - Change General Settings in Finder

Now that you have the path and status bar enabled…

• Click Finder > Preferences
• Under the General tab, uncheck “Open folders in tabs instead of new windows”

You no longer need this option checked because you can easily retrace your path to go to a previous folder.

Tip #4 - Change Tags & Sidebar Settings in Finder

For tags:

• Click Finder > Preferences
• Under Tags, you can uncheck the tags you don’t use

For sidebar:

• Under the Sidebar tab, uncheck the ones you don’t use to keep your sidebar nice and clean!

Tip #5 - Change Advanced Settings in Finder

• Under Finder > Preferences > Advanced
• For “When performing a search”, select “Search the Current Folder”

This ensures you search only within the intended folder instead of the entire Mac, which will often give you irrelevant results!

Tip #6 - Move Files between Folders

When moving folders between Finder windows, drag your cursor to the right where the “Kind” column is to make sure you never drag and drop it to the wrong location!

Tip #7 - Enable Battery Percentage

Want to see how much battery you have left?

1. Go to System Preferences > Dock & Menu Bar
2. Scroll down to Battery on the left sidebar
3. Enable “Show Percentage”

Tip #8 - Change Dock Settings

To change the position of the dock:

• Hold down SHIFT and drag the vertical line on your dock to the left or right side of your screen

To keep your dock menu nice and clean:

• Right click the vertical line on your dock > click System Preferences
• Uncheck “Show recent applications in dock”

Tip #9 - Option Key Tips

The option key gives you a lot of options…😉

To create an alias folder:

• Hold down OPT+CMD (or OPT+CTRL for Windows) and drag a folder down to create an alias folder
• Drag this alias folder onto your dock

I like to create an alias for my Downloads folder and drag it to my dock because the default Downloads folder on my dock opens up in a weird stack way that I don’t like!

To open a file with another app:

• Hold down OPT and right click
• You can now choose to “Always Open With” your chosen app of choice!

To make a copy of a file:

• Hold down OPT and drag the file down or to another folder

To expand all your Finder folder views at once:

• Hold down OPT and click the dropdown arrow for the folder

This lets you expand all the child folders and files immediately instead of having to expand folders one level at a time.

When hovering over any menu tab:

• Hold down OPT to view hidden directories or new functions

To close all windows for a given application:

• Hold down OPT and click the red X button to close

Tip #10 - Add Library Folder to Sidebar

To access the hidden library folder:

1. From the Finder menu tab, hover over “Go”
2. Hold down OPT > select “Library”
3. Go to File > Add to Sidebar

Now you can navigate to this folder easily from any Finder window!

Tip #11 - Present iPhone Screen on Mac

To do this…

1. Connect your iPhone to your Mac using a cable
2. Open QuickTime Player
3. Go to File > New Movie Recording
4. Next to the record button, click the dropdown arrow
5. Select your iPhone as the camera

Now you can make recordings of your iPhone directly on your Mac! This is especially useful if you need to present product demos during meetings!

Tip #12 - Settings for Default Screen Recorder

Don’t like the default settings every time you open up the screen recorder?

• Press CMD+SHIFT+5 to bring up the default Mac screen recorder
• Click Options to choose where you want to save the screen recording, the timer, your microphone source, or even show mouse clicks for a better viewer experience!

Tip #13 - Change Image Size

• Open up an image in Preview
• Click the markup icon > edit size icon

Now you can adjust the dimensions in case you need to stay below a certain size!

Tip #14 - Create PDF from Images

• Hold down CMD (or CTRL for Windows) and select multiple images
• Right click > Quick Actions > Create PDF

Tip #15 - Export Images to PDF

After opening a PDF document:

• Go to File > Export
• Select PNG as the format > click Save

Now you have an image file of the PDF page! This is useful for when you need to upload documents to a website that only accepts a certain file type.

Tip #16 - Export from Keynote, Pages, Numbers

To export Keynote presentations as Powerpoint documents:

• Within Keynote, go to File > Export to > select Powerpoint

Follow these same steps to turn Pages into Doc, and Numbers into Excel!

Tip #17 - Force Quit Applications

If a program stops responding, here are 3 ways to deal with it.

Force quit using Activity Monitor:

• Open up Spotlight Search > type in “Activity Monitor”
• Select the App or process > click the “x” on the top to stop

Force quit using keyboard shortcut:

• Hold down CMD+OPT+ESC (or CTRL+OPT+ESC for Windows) to open up the force quit applications window
• Select the application > Force Quit

Force quit from the dock:

• Go to your application from the dock menu
• Right click > hold down OPT > select Force Quit

Tip #18 - Check MacBook Warranty & Support

If you’re selling a MacBook or buying one secondhand:

1. Click the Apple logo on the top left corner > About This Mac
2. Under Overview, copy the serial number
3. Go to checkcoverage.apple.com > paste the serial number
4. Make sure to input the respective code and click Continue

This shows you whether your support and warranty have expired!

Tip #19 - Function + Delete

This one probably only makes sense to PC users…

On a PC, the text deletes forwards, which is especially useful when you are trying to get rid of a top line. On a Mac, by holding down FN+DEL, you can delete like you would on a PC!

Tip #20 - Show Accented Alphabet Characters

Long press a key to reveal accented alphabet characters

Tip #21 - Quick Access to Emojis

Press CMD+CTRL+SPACE to bring up the searchable emoji bar

Tip #22 - Secret Apple Logo Shortcut

This may or may not be the coolest trick…

• OPT+SHIFT+K to input the Apple logo anywhere 

There’s more…

Make sure to check out these 10 MacBook tips that feel illegal to know!