20 Awful Gmail Settings You Need to Change Right Now

Hey friends - Some of Gmail's default settings might be holding you back from having a cleaner, faster, and more private email experience.

In today's guide, we'll walk through 20 essential Gmail settings changes that will help you declutter your inbox, speed up load times, and enhance your privacy settings.

Watch it in action

Resources

• Google Workspace Toolkit (Free Gmail filters template)
• Weekly Google Workspace Tips Newsletter
• Access My Task Zero for Gmail Workflow via the Workspace Academy

Optimizations found under "General" tab

1. Disable Snippets: Turn off email previews to reduce clutter and improve load times.
2. Disable Hover Actions: Remove quick access buttons that appear when hovering over emails for faster inbox loading.
3. Undo Send: Set to 30 seconds to prevent accidental sends.
4. Reply Settings: Change default to "Reply" instead of "Reply All".
5. Button Labels: Switch to text labels instead of icons for quicker recognition.

Keyboard and Navigation

1. Enable Keyboard Shortcuts: Must-have shortcuts include:
   • K: Next email without archiving
   • Shift+T: Add to Google Tasks
   • E: Archive and move to next
   • V: Label and archive
   • L: Add/remove label
   • B: Snooze email
   • R: Reply to sender
   • A: Reply all
2. Auto-Advance: Enable this feature to automatically move to the next email after taking action.

Privacy and Notifications

1. Personalized Ads: Disable importance signals for ads across Google services.
2. Nudges: Turn off follow-up reminders for a less intrusive experience.
3. Signature Settings: Enable "Insert signature before quoted text" for a more professional look.

Interface Customization

1. Chat and Meet: Consider disabling these features for a cleaner layout.
2. System Labels: Hide rarely used labels like starred, important, and chat.
3. Categories: Consider hiding Gmail's automatic email categorization.
4. Templates: Enable this time-saving feature for frequently sent emails.
5. Gemini Integration: For paid users, enable smart features and personalization.

Mobile Settings

1. Swipe Actions: Configure right swipe for archive and left swipe for "Move to".
2. Conversation Density: Adjust the display density for comfortable mobile viewing.
3. Chat and Meet Integration: Consider keeping these enabled on mobile for convenience.
4. Default Apps (iOS): Configure default apps for opening links.
5. Privacy Settings: Disable additional diagnostics while maintaining smart features.

Pro Tips

• Follow the "golden rule" of inbox management: process each email only once, starting from the bottom of your inbox.
• Use templates feature as a text expander alternative for common email responses.
• Consider using the minimalistic Android theme for a clean interface.

If You Enjoyed This

Check out my comprehensive Google Workspace optimization guide for more tips on streamlining your workflow and maximizing productivity across all Google tools!